This is the part that I dread the most.
ICSCC PPM:
27.4 At tracks that have not previously hosted ICSCC sanctioned events, reconfigured
tracks or tracks not running the original direction of travel, it shall be the responsibility of
the hosting club to notify ICSCC headquarters in accordance with 8.1 of the ICSCC Policy
and Procedures Manual. The hosting club shall coordinate with ICSCC headquarters and
track management for the Steward’s review of the track which shall occur at least 75 days
prior to a proposed event. The Steward shall provide Headquarters and the hosting club
with the results of his review a minimum of 60 days prior to the scheduled event. Any
proposed ICSCC sanctioned event at such a track will be listed as “tentative” on the current
year schedule. The ICSCC Executive Board shall confirm or deny the proposed event on
the schedule and notify the hosting club of the confirmation or denial at least 45 days prior
the proposed date. (Spring 2012)
Now the process has been whittled down to the above and it doesn't take an act of ACCUS and $$ of consulting fees and travel expenses. We are only left with the anquish of waiting for the BoD to be satisfied enought to turn off the "tent" sign on the schedule. And that it's not so late that too many volunteers decide that it's not worth the trouble to travel, and budget their time and $ to other pursuits that weekend.